Downsizing Stories, as Coach and Coached

Illustration by Quentin Monge

One reviewer of our book on Amazon said that with Moving On, you get the authors “coaching you, supporting you, and cheering you on with their very practical advice.”

The past couple of weeks I have felt both somewhat of a coach and very much one who is coached.

We have been sorting through our files, mostly business financial papers because we closed our company at the end of 2017. The impetus to get it done now was a free shredding event in our neighborhood.

As we emptied files we ended up with four bankers’ boxes of papers to be shredded. With that amount of stuff, “in our neighborhood” took on a different meaning. To get several blocks away with such heavy boxes became daunting so my husband called a shredding company to request a private pick up, for a fee.

Since we were getting papers picked up, I decided to go through more files, mostly of book stuff. I have a file, sometimes paper, sometimes electronic, sometimes both, for each book I have written, sometimes one for each book I’ve edited, and many files for books I’m thinking of writing. I culled much of that.

Then I started on personal files, which I edited down rather than getting rid of completely. For the file on my father’s funeral, I read through some of the papers I had used to write his obit and reread some very thoughtful and supportive condolence notes. By the end of the file, I was in tears but I got through it by invoking our mantra, “Keep the memories, toss the object…”

A friend’s mother died a few weeks ago at the age of 102½ (I seem to have quite a few friends with longevity in their genes), and my friend has to empty her mother’s apartment of many years. She had been to a couple of my downsizing talks and even wrote a lovely comment – with 5 stars – on our book’s Amazon page.

Now she was ready to implement the suggestions in Moving On so we talked about how important it is for those emptying a home, and certainly for her, to honor her mother’s life – as an Olympic gymnast, as a wife and mother, and as one who gave back all her life – while at the same time getting rid of a lifetime of stuff. I felt I could be a bit of a coach for her because I had been through that process when my father moved from his home of 50 years.

Another friend, a doctor, is getting ready to retire and wants to downsize. Her kids have been out of the house for years and she now wants to make her home more functional for herself and her husband. She came to me to ask for guidance and then said, “I’ll just buy the book.” So our book will be a coach for her – and she can always ask me questions along the way.

That same reviewer of our book on Amazon also said, “I knew I found my roadmap when I read this book.” (We are so grateful to that reviewer for such kind words about us and our book.)

I have used our book as a roadmap and have been coached and cheered on by my friends and family this past few weeks, just as I have coached and supported and cheered on my friends who are downsizing. It’s been a time of women supporting women.

Linda Hetzer is an editor and author of books on home designcrafts, and food, and coauthor of Moving On: A Practical Guide to Downsizing the Family Home

Too Many Papers and How Surprisingly Little Time It Took to Sort Through Them

It began when my husband needed some information from my Social Security card. I started to look for the card in desk part of my secretary and couldn’t find it. An hour or so later, after clearing out outdated bank statements, deposit slips, and the like, I had a cleaned-out, clutter-free secretary, or the desk part anyway. Some of the items were trash and some had to be shredded but all unnecessary stuff was gone.

I love that secretary, a smaller version made for my father of the one his father had had, and I acquired it after my grandmother died. It is immortalized in an illustration on page 50 of the paperback edition of our book Moving On and shown above. But I tend to abuse the desk, actually the entire secretary, by stuffing it with too many papers. The photo of the open desk, below, is not beautiful, but to me it is because it shows how clean and organized it now is.

As much as I don’t like paper clutter, I like going through papers even less so I have lots of piles that need attending to. According to professional organizers, clutter tends to gather in certain parts of our homes and for me there are three places that paper clings to: the secretary, the top of my dresser, and on my desk next to the computer.

The clutter-free secretary spurred me on. I was so inspired by my efforts – I keep opening the desk and admiring how clean and orderly it is – that I was able to tackle the other two areas of paper clutter.

The top of my dresser in the bedroom is a place that gets cluttered with shopping receipts and packing slips from online orders, jewelry I have worn and haven’t put away, and things I want to look at before I get rid of them. Less than two hours after I started, I have a cleaned-out, clutter-free dresser top where you can now see the smooth wood.

Onto the third area of clutter, the space on my desk next to my computer. This is the worst one. I know many experts say to start with the toughest problem but I had to work myself up to confronting this pile.

Next to my computer is where I keep papers about the projects I am working on. Research in paper form (that somehow isn’t online), articles from the New York Times (since I still get the paper delivered to my door every morning), notes to myself (lots of notes) about current projects and future ones, and business cards of people I want to follow up with (although I do have a folder for those).

I usually sort through this pile at the end of a project, a book or an article I have written or one that I have edited. But, for whatever reason, perhaps some laziness, definitely some procrastination, I have put off the periodic clean ups and the pile seemed insurmountable.

For that reason and because of the nature of the items, sorting through this pile required much more thought and decision-making than it did for the other piles and it took me several sessions over a period of a few days to sort through everything. I keep a file, or more than one sometimes, on each of my projects and I created new files for the newer ones so everything had a place to go.

This will be the most difficult area for me to keep clean. So far the secretary and the dresser top look so clean and neat that I haven’t dared to put anything there. And the items that tended to accumulate were everyday papers that could easily be dealt with. But the area next to my computer is an active workspace and so it will continue to accumulate papers. I just have to be more vigilant about sorting through them on a regular basis, small sorting sessions rather than one so large I consistently avoided it.

I have to set a goal of sorting through my papers periodically (and frequently) and then follow through by actually cleaning out the stuff I don’t need. Every so often, ask me how I’m doing!

Linda Hetzer is an editor and author of books on home designcrafts, and food, and coauthor of Moving On: A Practical Guide to Downsizing the Family Home

A Year-End Retrospective

Is there anything good to report about 2018? We easily remember the horrendous events that made the headlines in the past year but I, and maybe you too, find it a bit difficult to think about the good things that happened.

For Downsizing The Home, our posts were a mixed bag of looking at the positive as we declutter but also acknowledging the parts that didn’t go quite as planned. What stays with me is the quote from Madeleine L’Engle, It is the ability to choose which makes us human. I have chosen to downsize some of my life while leaving much of it undisturbed (as of yet, anyway).

Here are some of the topics we shared in our blog.

It’s all just stuff.

And while that is to a large degree true, as Janet said, she has been thinking a bit lately about when it is NOT true. Sometimes it’s really not “all just stuff. Sometimes it is the stuff that holds our memories together, and makes our houses homes. Some of it is documentation of the lives we’ve lived.”

If it is all just stuff then it’s precious stuff for a hoarder-friend of ours. Although some of what was in her home was junk, much of it was in good condition and could be donated. It was an important task that a friend and I took on, and one we were honored to perform, to separate the good from the bad, so to speak, and make sure the good things found a new home.

There is joy in decluttering.

“Start where you are,” said Arthur Ashe and I did. I cleaned out my kitchen cabinets and my junk draw and kept some items, gave others to my kids, and donated what was left. Now I have cabinets where I can actually see what I have and where I don’t have to pull out 4 or 5 or 6 things to get at the one I want. What a joy. And it’s so much easier to work in the kitchen.

“Start where you are,” said Arthur Ashe and Janet did. She’s been chronicling, in a series of posts, the challenge she set for herself to empty her storage unit. You can follow along in our blog to see her progress and also to see the dilemmas she’s faced.

We can do better.

As Janet noted, she suspects that not many people are aware of the magnitude of the problem of too much clothing going into landfills. Earth 911 reports that “the EPA estimates that Americans discarded over 14 million tons of textiles in 2010…about 28,000,000,000 pounds of clothing that could have been reused or recycled – every year.” This is where clothing recycling comes in, something we have written about often.

We may not advocate minimalism per se (that’s hard for “the keeper” in me) but we need to heed the words of Joshua Becker of Becoming Minimalist, who says, “Desiring less is even more valuable than owning less.” We need to rethink our compulsion to own and learn to see the wisdom of simplicity in our lives.

We are all much the same, we are all human.

Those who help us in our quest to declutter are just like us. Alison Lush said, “During the classes I was taking, while learning how to work successfully as an organizer, I was personally affected. My understanding of the power of my possessions, and my relationship with my possessions started to change. I realized that I had a lot to gain by becoming my own first client.” A born cluttlerbug,” she has “successfully reprogrammed myself and changed my environment quite dramatically. I am therefore truly convinced that many other people are capable of this as well. I am very enthusiastic for them!”

As we continue decluttering, we look to the future.

Taking a look at our stuff, especially the stuff that holds meaning for us, is the time to think about where it will go after us and how we’ll accomplish that. We learned how downsizing and decluttering can lead to thoughts of the future and how writing a Legacy Letter or Ethical Will helps us sort out our feelings about our things. “Writing a Legacy Letter is an act of love, a means of conveying that love and caring into the recipient’s future and for future generations. It is an inheritance more valuable than money,” says Amy Paul, president of Heirloom Words.

May each day of the New Year bring you joy and health and less cluttered closets.

 

Linda Hetzer is an editor and author of books on home designcrafts, and food, and coauthor of Moving On: A Practical Guide to Downsizing the Family Home

What Can One Do with Archival Material when Downsizing?

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Photo copyright Janet Hulstrand

One of the experts I interviewed in the process of researching our book was Mona Nelson, who was at the time the executive director of the Kandiyohi County Historical Society in Willmar, Minnesota. When I asked her in the course of our conversation what kinds of things she wished people wouldn’t throw away when they were in the process of clearing out a home, she picked up a greeting card from her desk and said, “This kind of thing.” She explained that these kinds of things–old cards, letters, brochures, tickets, maps, etc., which she called “ephemera”–could be of interest to historians and that they welcomed the chance to review these things for possible inclusion in their collections.

I must admit that this knowledge was a bit problematic for someone like me, who already has a pretty acute sense of the potential historical value of things that everyone else tends to throw away. On the one hand, it puts one in something of a bind. What do you do with things that are not yet of historical interest? Do you keep saving them until they are? Or do you realize that you simply cannot save everything, and that if you do, that way lies madness?

In the years since, I have managed to adopt a middle-of-the-road approach for myself. On the one hand I no longer keep items that are of potential interest to either collectors or future historians, no matter how interesting and/or beautiful they are (stamps, for example). On the other hand, I do not throw away things that are already pretty old (let’s say 50 years or more). I don’t keep them either. I try, rather to get them to someone, or at least put them within reach of someone who might find value in them and help safeguard their future, as I wrote about in this post.

One special category of archival material is war letters, and in 2013 a special collection was established to collect American war letters. As Family History Month draws to a close and Veteran’s Day approaches,  one very meaningful way to contribute to our national history would be to consider donating old letters you have found in your home to the Center for American War Letters, which I wrote about here.

There are a number of other organizations that can help those who care about preserving historical documentation and archival materials. Here are a few of them:

The American Institute for Conservation of Historical and Artistic Works has helpful information about how to safeguard your own personal or family treasures.

Center for American War Letters

Ephemera Society

The Society of American Archivists has a helpful guide to how to go about donating personal papers or records to a repository.

Janet Hulstrand is a writer/editor, writing coach, travel blogger, and coauthor of  Moving On: A Practical Guide to Downsizing the Family Home.

 

Keeping Memories and Sharing Wisdom: Writing a Legacy Letter

Amy Paul, president of Heirloom Words, is a former corporate attorney who switched careers to work in the non-profit world. She was Executive Director of two non-profit organizations that assisted older individuals. She has a Geriatric Scholar Certificate from the Consortium of NY Geriatric Education Centers and is a trained as a mediator. Amy has been devoted to community improvement projects all her life.

 

I met Amy when I attended one of her workshops and was eager to learn more about her take on sharing your wisdom and values with your family members.

 

Linda: So Amy, let’s start with the obvious: What is a Legacy Letter? What is an Ethical Will? Are they the same and, if not, what are the differences?

Amy: The term, Ethical Will, is a writing tradition in which the author expresses his/her life wisdom, love and life values with a loved one with the intention that it serve as a future guide, inspiration and support. The term recognizes the historical genesis of this practice, which comes from the Old Testament and was carried forward in the New Testament. The term, Legacy Letter, serves the same function as the Ethical Will, but is conceived outside any particular religious or historical foundation.

A Legacy Letter is a written document in which your life lessons, wisdom, family history and love are conveyed as a guide and source of comfort to your loved ones as a legacy for future generations.

Linda: How did you get interested in this and what was your path to your current enterprise?

Amy: I have worked as an advocate on behalf of older individuals for over 10 years. In addition, I was a caregiver for my elderly parents. As my parents got older, I drew upon my experience with older individuals and activities that they enjoyed, and I engaged my father in writing his memoir. This proved to be an uplifting experience for my dad and my family received the memoir as a ‘treasure’ for themselves and future generations. I started to research into both memoir and alternative options that could offer similar benefits. That’s when I learned about Ethical Wills/Legacy Letters.

Linda: You mentioned the history of Ethical Wills is religious. Is writing a Legacy Letter a relatively new phenomenon or have people been writing them for ages and it’s just new to those of us who weren’t familiar with them?

Amy: Ethical Wills were a strong tradition for hundreds of years in western society, but it was lost as a common practice in the most recent centuries. The practice has recently been revived, in part because current social science research strongly suggests that it offers benefits to both the author and the recipient.

Linda: How do you start a letter? What should your aim be?

Amy: As a starting point, I suggest you decide to whom you wish to write, and if you will write one letter to your entire family or you will write a different letter to each individual. That decision will help you to think about how to write the letter.

Linda: Sometimes in my talks about downsizing and end-of-life issues, I suggest that people make a simple letter listing which possessions are important to them, such as a piece of jewelry, a painting, or grandmother’s china, explain what the item means to them, and why they want it to go to a particular person in their life. It seems easier to me to begin with an object and work towards an emotion then to delve into emotions at the start. When you teach your workshops, what are some tips you give for starting a letter to those who are reluctant to write one? Or have trouble starting one?

Amy: If people have trouble starting to write, I encourage them to review their own values/life priorities before they start writing. Typically, I distribute select ‘memory prompts’ and ‘values prompts’ to help them start writing on a blank page. Some people use the technique of mind mapping, too. A mind map is a diagram used to visually organize information. The map is hierarchical and shows relationships among pieces of the whole.

People who are downsizing, as you mention, and facing an impact on their memories by getting rid of items, might be especially helped by writing a Legacy Letter as something tangible to hold onto.

In addition, I encourage folks to think about some of their favorite music, books, and movies to see if there are particular common themes or values that resonant within these cultural memories. In this regard, I often have some ‘interview time’ with them to discuss the life lessons that have made them who they are. This kind of reminiscing helps folks to get started.

There is no right or wrong way to do this, it involves whatever gets you thinking about the life lessons and values that have brought meaning to your life.

Linda: How important is a Legacy Letter? What is its purpose? How should we as the writer of one see ourselves and see the task?

Amy: Writing Legacy Letter is an act of love, a means of conveying that love and caring into the recipient’s future and for future generations. It is an inheritance more valuable than money.

Linda: Since women, now as well as historically, are the keepers of stuff and the passers-on of memories, I was wondering if most of the people who attend your workshops and engage your help in writing a Legacy Letter are women? If so, what are your thoughts on getting more men involved in the process.

Amy: That’s a great question. Most of the people interested in this topic appear to be women. That said, I was invited and gave a talk to a group of semi-retired/retired men, a total of about 75 people, last year and their response was very positive.

Overall, I have had about an average of 25 percent men in the talks thus far and those who attend seem extremely interested in making an Ethical Will. Often they attend because their wives encourage them to attend the session together. But, I think that my numbers are largely due to the fact that women are more easily accessed for me. That is, my contacts come from and through community groups – religious groups, senior programs, organizational groups – and those tend to be largely women. So, I don’t have any greater insight into this, i.e. why do women seek out information through community and why do they seek out socialization through community?

But men have written books on Ethical Wills. See especially Barry Baines’ Ethical Wills: Putting Your Values on Paper. Baines, along with Jack Riemer, are strongly associated with the modern advent of Ethical Wills.

Linda: What are the benefits to the writer of a Legacy Letter? What are the benefits to the recipient of a Legacy Letter?

Amy: Both the author and recipient of a Legacy Letter attain important benefits by writing a Legacy Letter, which Dr. Andrew Weill has said is a ‘spiritual gift of well being.’ The author can get a broad sense of the meaning of his/her life and the values that were meaningful. In addition, the author can give or get forgiveness as well as get a sense of existence beyond mortality, each offering important closure on what may be festering concerns. Writing a Legacy Letter is a profoundly satisfying experience. It is a life-affirming way to express and embrace your life experience.

For recipients, benefits include a sense of being loved, inspiration for difficult times, an enhanced personal identity, and hope for the future. Legacy Letters also help recipients to keep the spirit of a loved one strong as a source of comfort in the future.

There is a fair amount of research about writing ethical wills and on the importance of reminiscence therapy, of which life review like this is one activity.

Linda: When do you give the letter to the recipient? Or do you leave it with your will for them to read after you have passed on?

Amy: While these documents (and they can be in audio or video tape form as well) are often part of estate papers, they are also given on life milestones like graduations, 21st birthdays, and other occasions.

Linda: Is there a way to see samples of Legacy Letters?

Amy: You can check the Internet for examples. Also, there are many books that include a sampling of Ethical Wills and Legacy Letters, such as the Barry Baines’ book mentioned above. But, please remember that these Letters are most powerful to the intended recipient, within the context of the relationship. Sometimes, outside the relationship of the writer/recipient the Letters might read like a typical or ordinary story; however, within the relationship when the love and caring are personally brought into the reading of the letter it becomes a most powerful document.

Linda: Why write a Legacy Letter? What is the most compelling reason to write a letter to your family or friends?

Amy: In this digital and highly mobile age, we may find ourselves having fewer and fewer human conversations and know less about our family histories and values. Yet, human contact and family connectedness is an important foundation for life. The Legacy Letter is a vehicle to help preserve this human connectedness and, in many instances if provided during the author’s lifetime, can serve to open impactful conversation on a wide array of topics between author and recipient. One need not be wealthy to leave this legacy – it is truly an inheritance more valuable than money.

Thank you, Amy.

Linda Hetzer is an editor and author of books on home designcrafts, and food, and coauthor of Moving On: A Practical Guide to Downsizing the Family Home

 

Interesting Questions to Ask your Parents and Grandparents

“Uncle George went to Indiana because he was put on an orphan train,” my cousin told me in a recent phone call. Conversations with family members can lead to the most interesting stories! That’s how I learned that our great great-uncle, our great grandmother’s youngest brother, was taken on an orphan train from New York City to Terre Haute, Indiana. We had visited Uncle George and Aunt Ann in Indiana but I never knew what the circumstances were that had brought him there.

What questions didn’t we think to ask? Unfortunately, far too many.

What did we learn when we did ask questions?

I remember the questions my kids asked when they interviewed a relative for a school assignment. My younger daughter, who talked to my husband’s aunt who grew up in Eastern Europe, asked what her favorite chore was and found out she liked going to the chicken coop to gather the eggs.

My older daughter asked my father what he recalled about one of the major headlines of the day. He told her he remembered the exact spot where he was standing when he heard that Pearl Harbor had been bombed. What a way to make history real for her.

Interesting, open-ended, thought-provoking questions can spark meaningful conversations and help keep the family stories coming. Everyone has a story, and many of them turn out to be more interesting than you might think.

Lots of sites have lists of questions to ask. Here are a few that spoke to me.

From A Place for Mom’s list of questions:

Who in your life has shown you the most kindness?

What an out-of-the ordinary question and what a wonderful story it will evoke.

What was the first thing you learned to cook?

Sharing recipes is such a wonderful way to keep the family history alive, and how great to share the stories that go with the foods, whether the food was a gourmet triumph or a total disaster.

From a genealogy website:

Did you and your friends have a special hangout where you liked to spend time?

So was it a friend’s backyard, or the ice rink, or the local candy store? What a wonderful question to help bring to mind stories of your parents’ youth.

What was the funniest thing you can remember that one of your children said or did?

Little kids say the darndest things and your family will love to hear those stories.

From a blog:

What was your second choice for my name?

This was always my daughter’s favorite question – she wrote an essay in school about our answer – because my husband had a way-out, hippie choice and I had a elegant, old-fashioned name in mind, and I prevailed.

What was the best trip of your life?

It could be leaving everything and heading to Alaska, or collecting seashells along the shore of an exotic island, or it could be visiting a grandparent. All good stories.

What haven’t you asked your parents? What do you still need to tell your kids?

We want to come to understand the significance of sharing our family history, of sharing our family stories. We want to realize that stories are more important than any object that was left to us, or anything we could leave to our kids. The stories are the memories that we will hold onto, the memories that will stay in our hearts for all time.

Linda Hetzer is an editor and author of books on home designcrafts, and food, and coauthor of Moving On: A Practical Guide to Downsizing the Family Home

Family History Month: Spotlight on the Center for American War Letters

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“Tucked away in attics, closets, and basements throughout this country are millions of letters written by men and women who have served in the U.S. Armed Forces….” says the opening line on the “Letters” page of the website for the Center for American War Letters.

A relatively new entity, the Center  for American War Letters was established in 2014,  when  Andrew Carroll  donated  the vast collection of war letters he had started in 1998 (known as The Legacy Project), to Chapman University in California. The Center is performing a valuable service to the nation by preserving letters from soldiers, and their loved ones, from the nation’s earliest days to the present.

It is also providing people who are downsizing their homes and don’t know what to do with the stashes of old letters they find in the process with a wonderful solution to the problem, by providing a home where they will safely preserved, and can contribute to a better understanding of our history, especially as seen from the point of view of the “ordinary” men and women who have served the nation in times of war.

If you think you might want to donate letters to the Center, you can find out more about how to do so here.

The Center also has a page with helpful tips about how to properly care for old letters, for those who wish to keep them.

October is Family History Month, and Veterans Day is coming up soon. Wouldn’t it be a nice way to honor the veterans in your family, or among your friends, to find  a way to honor and preserve their documentation of their wartime experiences, their thoughts, feelings, and perspectives–and to safeguard them for future generations?

Janet Hulstrand is a writer/editor, writing coach, travel blogger, and coauthor of Moving On: A Practical Guide to Downsizing the Family Home.

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